What Reports Does HR Generate Regularly?

Hey guys! If you are interested in the HR field, then this information is totally for you. You might be thinking, “What do HRs actually do?”

Today we are going to clear your doubts about the HR field. People often make fun of HR duties. They think HRs only make Rangolis and send emails to wish employees on their birthdays…! 😅

But HR duties go far beyond these two things. Today, at everyexams.com, we are going to explain their regular reports and responsibilities. So just stay tuned till the end.

This department is majorly about data, reports, and decisions happening inside HR. Let’s break it down in the simplest way so you can understand it at a glance 😉!

Why HR Reports Matter

Human Resource teams don’t hire randomly! They rely on reports to answer questions like:

  • How many people applied?

  • How many were qualified?

  • Why did people leave?

  • How long does it take to hire someone?

  • Where did good candidates come from?

Every report influences who gets shortlisted, interviewed, and hired. Understanding these reports helps you understand:

  • Why resumes get rejected

  • Why interviews are delayed

  • Why some candidates get more chances than others

1️⃣ Recruitment & Hiring Reports

✳️ What This Report Shows:

  • Number of job openings

  • Number of applicants per role

  • Shortlisted candidates

  • Time taken to fill a position

  • Interview-to-hire ratio

✳️ Why HR Uses It:

  • To see if the job attracts the right candidates

  • To track if hiring is too slow or too fast

  • To understand if too many candidates are rejected

✳️ How This Affects Candidates:

If a job has 1,000+ applications for just 2–3 openings, then each candidate's resume may never be seen, no matter how good you are.

2️⃣ Resume Screening and Selection Reports

✳️ What This Report Shows:

  • Number of resumes screened

  • Reasons for rejection

  • Skills or career gaps in candidate resumes

  • Interview success rate

✳️ Why HR Uses It:

  • To track why candidates fail at screening

  • To identify commonly missing skills

  • To monitor resume quality

HR doesn’t have time to guess your potential; they rely on solid records to move forward with candidates.

3️⃣ Employee Performance Reports

✳️ What This Report Shows:

  • Employee goals and achievements

  • Performance ratings

  • Training needs

  • Promotion readiness

✳️ Why HR Uses It:

  • To identify skill gaps

  • To recognize high performers

  • To spot future leaders

4️⃣ Training and Development Reports

You might think, “Isn’t it the manager’s duty?” But HR keeps this report to track:

  • Skills employees lack

  • Whether training programs are completed

  • Learning effectiveness

This ensures employees are job-ready and future-ready.

5️⃣ Attendance and Leave Reports

This report tracks:

  • Late logins

  • Leave patterns

  • Absenteeism

Purpose: HR uses this to monitor discipline, burnout, and engagement.

6️⃣ Employee Engagement and Satisfaction Reports

What This Report Shows:

  • Job satisfaction rate

  • Feedback on work culture

  • Manager effectiveness

Purpose: HR uses this to identify employees who may leave the company unhappily, aiming to reduce turnover.

Final Thoughts

If you want to join the HR field, your job is much more than Rangolis and emails.

At everyexams.com, we provide insights about:

  • HR responsibilities

  • Latest job openings

  • Career guidance in HR

If you liked this information and want to know more about HR responsibilities, visit everyexams.com, comment your questions, and check out the best job opportunities near you!

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